Asset Essentials Glossary of terms

Below is a list of terms found throughout Asset Essentials and their definitions.


Assets: Any object or physical entity that requires periodic inspection, maintenance, or repair.


Audit/Inspection: Provides a central location for recording information about the various programs that you are managing and are tied to programs.


Budgets: Budgets can be added to individual work orders or automatically added through the use of filters. The budget will automatically pull cost information from work orders and purchase orders that match the filters selected for that budget.


Crews: Crews can be used to group users that typically work together on the same work requests.


Certifications: You are able to store certification information in Asset Essentials and tie users to their certifications to ensure they are up-to-date.


Departments: Departments define how people are organized in your organization and can be added to a user's profile. Departments are primarily used to send messages to users that belong to a particular department.


Documents Library: This page allows you to upload and manage files and images for your organization. These documents can be attached to records throughout Asset Essentials.


Incidents: This allows you to document any event such as catastrophic equipment failures, lost product due to operator error, improper customer order fulfillment, etc.


Kits: Kits are a way to simplify the allocation of parts and supplies by grouping them together. Kits may contain replacement parts, expendable supplies such as shop wipes, gaskets, or fasteners. They may also include special tools used only for the maintenance of one type of Asset. Kits provide a convenient way to organize and distribute the resources needed to perform a certain maintenance task.


Locations: A location is a place within a site. If a site is a “home” then a typical location in that home might be a “kitchen” or “bedroom”. You are also able to add sub-locations that fall within a location.


Parts: Parts are the materials used to keep your assets functioning. These materials can include screws, batteries, filters, etc. Parts can be added to work orders to track materials used to complete work.


Physical Counts: This page allows you to quickly update the quantities of your parts.


PM/PdM: Preventative Maintenance and Predictive Maintenance. This feature allows you to schedule out recurring work based on time or asset readings.


Projects: Projects are a convenient way to associate multiple work orders, assigned to various people and contractors, for a specific purpose. The project may be a new safety or process improvement initiative, the installation of a new machine, or the preparation of a site for a major event.


Purchase Order: These identify the items to be purchased, the unit cost of each item, the vendor or manufacturer, and any discounts that may apply, among other data points. This feature can also be used to replenish parts in Asset Essentials.


Roles: This page allows you to add and configure the roles within Asset Essentials Enterprise. *Note: This feature is only available to Asset Essentials Enterprise clients.


Safety Programs: This allows you to define the programs that are required or that represent best practices for your work environment.


Sites: This typically represents a place where work is performed. If a site is a “home” then a typical location in that home might be a “kitchen” or “bedroom”.


Stacking Groups: This feature allows you to group similar PM Schedules in order to generate one work order that will encompass all tasks from the associated PM Schedules.


Suppliers: These may provide assets, parts, or services. This list can include equipment manufacturers, vendors, a local hardware store, or a large home supply store, among others.


Users: This is a list of all users in Asset Essentials.