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Searching for a Location

The community portal provides a number of ways to find and access the facilities that you need, whether by using the search option at the top of the portal, the featured locations panel, or the filters panel.

Pick the Perfect Location for Your Next Event

This panel allows you to filter your search by the kind of location you need, the date of your event, and the range of time you will need to use the location.

  • What kind of location do you need?: Enter a type of location such as Classroom or Field.
  • When is the event?: Click Start Date and then select the date that you need.
  • When do you need availability?: Select your start and end times in the available fields.
  • Click Search Locations to view the list of locations available on your date and time.

Featured Locations

Featured locations are the locations that are highlighted to draw the attention of the user. They are displayed with a star icon next to the name and appear at the top of the list.

 

To access one of these locations:

  • Click the More Details button on the location you wish to learn more about. This will open the details of the location, including the capacity, booking requirements, available room setups, type of space, uses, and a description, if available.

Checking Availability: Choose Dates

This option is useful for creating events by providing a date and time when the event is planned. Depending on your business need, you can create multiple event on different dates and then complete the booking.

NOTE  To create an event without providing a date and time, click the Book button. The system redirects you to the submission form where you are prompted to provide date, time, and other details.

To check the availability for the selected location:

  1. On the location, click More Details.
  2. Under Check Availability, select the Choose Dates radio button.
  3. Select a date using the calendar widget. Click the arrows to navigate between months.
  4. Select the required time slot(s) by clicking on the calendar.
  5. Repeat the above steps and create all the required events.
  6. Click Continue Creating # Event(s).

Checking Availability: Repeat Weekly

This option is useful when you want to create recurring events. This is essentially applicable when there are multiple instances of an event happening at the same time during a particular time frame.

NOTE  To create an event without providing date and time, click the Book button. The system redirects you to the submission form where you are prompted to provide date, time, and other details.

To check the availability for the selected location:

  1. On the location, click More Details.
  2. Under Check Availability, select the Repeat Weekly radio button. You can create recurring events and make a booking.
  3. Select a Start and End time.
  4. In the From and To field, click to select the Start and End date using the calendar widget.
  5. Under Repeat on, select the days of the week on which there are recurring events.
  6. Click Continue Creating # Event(s).

Filters Panel

The Filters Panel is a powerful way of narrowing down your search for the ideal location by specifying the characteristics that meet your business requirement. This helps save precious time. There are six categories with multiple filters. Depending on the need, select the filters and click Apply to view the locations that closely meet your requirement.

 

The following filters categories are available on the Community Portal.

  • Setup

  • Capacity

  • Availability

  • Features

  • Usage

  • Types