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How to Enter Purchase Transactions

Track materials purchased for work orders by entering Purchase Transactions.


  • Open an existing work order by clicking on the work order number in the Assigned Work section of your home page or by typing the work order number into the Search for field.

  • On the work order form, scroll down to the Transactions section and click on New Purchase Transaction. *Note: The Transaction links are only available on existing work orders and not on the New Work Order form.

  • Fill in the required information indicated with the red checkmark ().

    • Trns Date will automatically populate with today's date, but you can change it if needed.

    • Identify the Type of purchase transaction from the drop down list. For example: Materials, Rentals, or Contract Services.
    • If the costs of this material will be associated to a Budget Code, select it from the drop down list.
    • Enter a Description of the purchase. For example: If you are entering a transaction related to materials, what was purchased? If related to Contract Services, what services were contracted?

    • Enter the Quantity purchased.
    • In the Cost Each field, enter the cost per unit. *Note: If the quantity is 1, the Cost Each entered will be the total cost.

    • If the work order has been completed, you can change the status to Complete by checking the Complete Work Order box.

  • Click the Submit button at the bottom of the page to save the transaction. *Note: New Transactions cannot be added to work orders that are in a Closed status. However, you can change the status of the work order back to Complete, save it, add your transactions, then save it back to Closed status.