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Adding Labor to a Work Order in the Mobile App

  • Tap the menu icon () and select Work Orders.
  • Select the work order you need to add labor hours to by tapping on the work order in the list. You can use the search () and filtering () options to quickly find the work order if needed.
  • Scroll down to the Labor Entries card.

Adding Labor for Asset Essentials Users

  • By default, you will automatically be selected as the user who will be associated with the labor entry. If you have the appropriate permissions, you can tap the add user icon () to apply the labor entry to multiple users at once.
  • Adjust the slider to enter the exact hours and minutes worked. *Note: The slider may vary in appearance depending on the device you are using.
  • Select the User Pay Rate. By default, the user's default wage will be selected.
  • Select a Cost Center.
  • Tap Add Labor Entry.
  • Once you add the labor entry the Labor Entries Card will show the Labor Log tab.
  • To remove a labor entry, tap the remove icon (). *Note: If your organization has the locked labor feature activated in your account, then you will not be able to remove the entry and will need to create an adjustment to correct the amount of hours recorded.
  • To add an additional entry tap the Add Another Entry button.
  • When you are finished adding labor, tap the Save Work Order button.

Adding Labor for External Workers

You can use the External Labor feature if you need to track the amount of labor provided by a contractor or worker without an Asset Essentials account.

  • Tap the Add External Labor () link.
  • Enter the external worker's information. *Note: While only the First Name field is required, we recommend filling out as much information as possible.
  • Enter the amount of time worked in the Hour field. This will automatically adjust the Start Date & Time field.
  • The Start Date & Time and End Date & Time will automatically be filled in but can be adjusted as needed. Adjusting these fields will automatically calculate the value in the Hour field.
  • Enter the cost per hour in the Wage field.
  • The Sub total($) field will automatically update based on the wage and amount of hours.
  • Select a Cost Center.
  • Tap the Add Labor Entry button.
  • Once you add the external labor entry the Labor Entries Card will show the Labor Log tab.
  • To remove a labor entry, tap the remove icon (). *Note: If your organization has the locked labor feature activated in your account, then you will not be able to remove the entry and will need to create an adjustment to correct the amount of hours recorded.
  • When you are finished adding labor, tap the Save Work Order button.

Adjusting a Labor Entry

If your organization has the locked labor feature activated in your account, you will need to create an adjustment to correct the amount of hours recorded.

  • Tap on the labor entry you need to adjust from the Labor Entry tab.

  • Tap the add or subtract button () in the Hour Adjustment field to either add a positive number of hours or a negative number of hours to the labor entry.
  • Enter the number of hours you are adding or subtracting in the Hour Adjustment field.
  • The New Total - Tentative field tracks your new total hours as you make changes to the Hour Adjustment field.
  • Tap Adjust Hours to finalize your adjustment.
  • Once your changes have been saved your adjustment will be logged with the date it was created in the Adjustments section.