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Adding Sites

Asset Essentials provides you with a hierarchy of fields, including Regions, Sites, and Locations, to define your organizational structure. You may or may not use all fields in your account. Your organizational structure identifies where work is performed, as well as where Assets and Parts are housed. *Note: Only clients with Asset Essentials Enterprise have access to add multiple Sites. All Asset Essentials accounts will have one Site included. If you are interested in purchasing Asset Essentials Enterprise, please contact your Sales Representative or Client Services.

 

Sites

A Site typically represents a place where work is performed. A college campus could be considered a site. A factory, stadium, or hotel might also be considered a single site. There are many cases where an organization might have an annex, auxiliary site, or subsidiary location. From an organizational point of view, when those auxiliary sites are managed by the same group as the 'main' site, it is still best practice to consider this one Site with multiple Locations.

How to Add a Site

  • Click on the Admin menu icon, and then click Sites.
  • Click the New button.

General

  • Enter the Name of the Site.
  • The rest of the fields in the General section are optional, however it is recommended to provide as much detail as possible.

Setting

  • These number templates set the default number of digits for items such as Work Order #, Purchase Order #, Asset #, Part #, etc. For example, ${SYS_AUTO:10} will set the number of digits to 10. Change the 10 to another number if you want to increase or decrease the number of digits for these templates.
  • Use the drop down calendar to enter Site Closure dates when applicable. No PMs will be generated when the Site is closed.

Addresses

  • Enter the Billing Address and Shipping Address for this Site. If either address is the same as what you typed in the General section, check the box next to Same as the Site Address.

Accounts/Quota

  • This section allows you to limit the number of licenses, per user type, who can be assigned to this Site. For example, if you enter a Quota of 20 Full User licenses, then the system will automatically disable any user who is added with this Site assigned after the Quota of 20 has been reached.

Assigned To

  • Use this section to indicate who is responsible for the Site. Use the Select User or Select Me icons at the top to either select yourself or another user whose information is already populated in Asset Essentials.

Documents

  • Use this section to attach documents related to your Site. Click on the Select Document icon to either select a document from the Documents Library, or add a document from your computer.
  • Click Save at the top of the screen.

 

 

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