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Capital Predictor™ for Asset Essentials configurations

Capital Predictor for Asset Essentials is a cloud-based capital forecasting solution for facility systems and system components. This solution allows government and education organizations to accurately predict and compare how various funding scenarios at the system level will impact facilities in the future, justify funding requirements, and communicate compelling data-driven stories to stakeholders. Unlike other capital planning tools, Capital Predictor integrates with Dude Solutions™' work & asset management platform, Asset Essentials, to accurately model facility systems over a period of 30 years.​​ In order to gain this important data for your facilities, your Asset Essentials account will need to be configured appropriately. *Note: Not all clients are eligible for this integration. To learn if you are eligible, contact Client Services.

 

Dude Solutions offers a Facility Condition Assessment (FCA) service through our partners to help you gather data for all your systems if you don't already have it. Contact Client Services if you are interested in purchasing this service.

 

Before you complete the configuration steps below, be sure you are logged in to Asset Essentials.

How to add or update a location

Any Locations, new or existing, that are being used to track data in Capital Predictor will need to be created as Buildings in Asset Essentials. This will allow you to group all of your Systems within a particular building at your facility. *Note: All location fields that are required need to be filled out in order for the integration to be successful.

 

  1. Click on the Assets menu icon, then select Locations.
  2. You can edit an existing Location or add a new Location.

Existing location

  1. Select a Location from the list.
  2. Check the box next to Building.
  3. Enter information in the following required fields in the General section: Square Footage, Date Built, Building Type, Occupancy/Room Capacity, and Replacement Value.
  4. Click Save.

New location

  1. Add a new Location by following the steps listed here.
  2. Be sure the following steps are also completed: 
    1. Check the box next to Building.
    2. Enter information in the following required fields in the General section: Square Footage, Date Built, Building Type, Occupancy/Room Capacity, and Replacement Value.
  3. Click Save.

How to add a system

 A System is defined as a group of similar assets or components within a building. For example, a System can represent HVAC Heating, Floors, Roofing, or Electrical. Systems in Asset Essentials are tracked within the list of Assets. *Note: If you need to turn an existing Asset into a System, the Asset cannot be tied to a work order or any other item in Asset Essentials. You will most likely need to add a new Asset to represent a System. Once a System has been created, it cannot be converted back to an Asset and it cannot be tied to any PMs or work orders.

 

  1. Click on the Assets menu icon, then select Assets.
  2. Click on the New button at the top of the page.
     The Dude Says:

We recommend using a consistent naming convention to help you easily manage your systems. You should use a naming convention such as 'Building'-'System Name'-'Category'. This naming convention will help you differentiate between multiple types of systems while indicating what buildings they belong to in your facility.

For example, the Roofing systems in your facility have multiple components, as well as different sections for each type of roofing per building, that you may need to forecast. Using the recommended naming convention, some examples of systems might be: HS-Roof-Metal-1, HS-Roof-Metal-2, HS-Roof-Asphalt Shingle-1, and HS-Roof-Asphalt Shingle-2.

 
  1. Enter the system's name in the Asset Name field. For example, DSC-Roof-Asphalt Shingle-1.
  2. Select the appropriate Site from the drop-down menu.
  3. Check the box next to System.
  4. Enter information in the following required fields in the General section: 
    • UoM - Unit of measure
    • Cost/UoM - Cost per unit of measure
    • UoM Quantity - Amount of the item based on the unit of measure
    • Regional Index - Value that allows the integration to apply a cost-scaling factor to reflect costs relevant to your geographic area
    • Expected life - Number of years before the system needs replacing
    • Replacement Cost - Cost to replace a system
    • Location - Building created to track renewal needs. The options listed in this field are filtered to only show Locations marked as Buildings.
    • Category - Type of system or the system component based on a list of options set in your account configurations
    • Date Placed - Date of install or the last replaced date for the system which will help calculate the estimated replacement date

  1. Enter information in the following required fields in the Asset Condition section: 
    • Current Condition - Condition of your system based on a scale set in your account configurations
    • Condition Date - Date the condition of your system was evaluated for its condition

  1.  Click Save.

How to set a capital budget

A capital budget represents the amount of funding you have received, or can anticipate receiving, to be applied against your renewal needs for your facility each year within the next 30 years. This will enable you to help justify funding requirements and communicate compelling data-driven stories to your stakeholders.

 

  1. Click on the Admin menu icon, then select Configurations.
  2. Click on Capital Predictorin the Misc section.
  3. Enter your annual Capital Budget.
  4. Click Save.

     The Dude Says:

Once your configurations are set in Asset Essentials, you are ready to log in to Capital Predictor to access your data. *Note: Our systems update the data in Capital Predictor from Asset Essentials every 24 hours.