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Room Booking Overview

Room Bookings is an add-on for TheWorxHub that centralizes the management of rooms or areas that can be reserved within your community. This can include a variety of rooms such as conference rooms, dining rooms, guest suites, and outdoor areas. The room bookings can include setup and tear down tasks that span multiple departments such as maintenance, IT, or housekeeping. Equipment, such as projectors, PA systems, and tripod screens can be reserved along with the room.

User Permissions

Using the Room Bookings feature of TheWorxHub requires a special set of user permissions.

  • Click the Settings tab, then click on the Users tab.

 

 

  • Select the user role to which you would like to add room booking permissions.
  • Click Room Bookings to expand this permissions panel.
  • Check the permissions you would like to give to this user role, then click Save. Any users assigned to this user role will now have these permissions.

 

Review and Update Pick Lists

There are two pick lists associated with Room Bookings: Room Type and Room Booking Category.

  • Click on the Settings tab, then click the Pick Lists tab.

 

Room Type

Room Type is used to classify your bookable rooms.

  • Choose the Room Type pick list option from the menu on the left.
  • To add a new Room Type, click New Pick List Item. A blank field will be added to the top of the list.
  • Click in the Name field and enter the new room type.
  • Click Save Changes to this Pick List.

 

Room Booking Category

The Room Booking Category is used to classify the type of event or purpose of the room booking.

  • Choose the Room Booking Category pick list option from the menu on the left.
  • Click New Pick List Item. A blank field will be added to the top of the list.
  • Click in the Name field and enter the new room booking category.
  • Click Save Changes to this Pick List.

 

 

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