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InventoryDirect Transactions Overview

There are several different transactions that can be performed in InventoryDirect to help you manage your consumable and tool items. You can access the transaction links from the Transaction section on the right side of your home page. Below is a list of the available transactions and their definitions.

 

Receivings

Receiving transactions are entered when you need to add shipments of items from your suppliers into your inventory stock. These items are added to your on-hand quantity and are immediately available to be issued out.

Issues

Issue transactions are created whenever you fulfill a user's request for items from your inventory. The amount and cost of the items issued will subtract from your total on-hand quantity and cost of that item.

Adjustments

Adjustment transactions are used when you need to correct the on-hand quantity value in the system.

Transfers

Transfer transactions are used when you need to move inventory items from one pool to another. Transfers do not change the on-hand quantity amount or the total cost of the inventory, they only change the quantities in the individual pools.

Returns

There are two types of Return transactions in InventoryDirect, Supplier Returns and Inventory Returns. In a supplier return, you are removing the inventory items from your on-hand quantity and returning the items to the supplier you purchased them from. An inventory return is when items that were previously issued out for use are returned back to your stock, adding that amount back to your on-hand quantity.

Tool Transactions

In addition to tracking your consumable inventory items, you can also use InventoryDirect to track tools that you keep in stock. This equipment can be checked in and out of the system similar to a library book. There are two types of Tool transactions in InventoryDirect, Tool Issues and Tool Returns.

Requests

Inventory requests will often be entered by your requesters through the MySchoolBuilding request portal, but you may need to enter a request for another user or enter a request for approval. You can enter a Request transaction and issue the inventory at the same time.

 

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