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Site Locations

Locations are the places where events happen. Event Publisher supports two types of managed locations, Global Locations and Site Locations. Global Locations are created by the Tenant administrator and shared to all sites. Site Locations are created by the Site Administrator and are not shared to all sites, they are local to that specific site. This page pertains to Site Locations.

Location Settings

In order to accurately define the purpose(s) for each Location, they can be assigned Types and Usages. *Note: These settings are only required if you have access to the Community Portal feature that is currently in beta testing.

 

To access Location Settings:

  • From the Location list, click Location Settings.

Location Types

Types are used to represent what a facility or space is like physically, such as a practice facility or convention space.

 

To add a Type:

  • Click Add a Type.
  • Enter the Type in the panel.
  • Click Save.

 

Location Usages

Usages are a representation of the types of events that a facility or space would be used for, such as soccer, team practice, or theatre performance.

 

To add a Usage:

  • Click Add a Usage.
  • Enter the Usage in the panel.
  • Click Save.

 

Adding Site Locations

  • To add Site Locations, click on the gear icon () to access the Site Administration settings page.
  • Click on Locations under Site Administration.
  • Click the Add new location link.
  • Enter the Name of the location.
  • Fill in the Address and Phone Number information for the location.

 

 

  • You can Upload an image or select one from the Media Library to display on the location view. *Note: The image should have a 1.4: 1 aspect ratio and will display as 350 x 250 pixels. The maximum file size is 3 MB.
  • Select applicable location Types from the available options.
  • Select applicable location Usages from the available options.
  • Enter the Capacity for the location. This denotes the maximum seating or available space for the location.
  • Check the box to Prevent double booking. This will prohibit calendar users from creating events which occur at the same time, or overlapping times, for the same location.
  • Check the box to make this location Active. This allows users to select this location when adding or searching for events.
  • Click Save Changes.

 

Adding Sub Locations

For each location that you add to your account, you can create up to 6 levels of sub locations. This allows you to be more specific about where the event is taking place. For example, a parent location of Dude Hall could have different areas or rooms as sub locations, such as Computer Lab, Classroom 101, and Classroom 102.

 

  • To add a new sub location, click on the name of the Location you would like to add the sub location to. The page will refresh to show any sub locations that already exist for this location. You will see the parent location above the list so you know which location you are under.
  • Click on the Add new location link.
  • Enter the Name of the sub location.
  • Fill in the Address and Phone Number information for the sub location.
  • You can Upload an image or select one from the Media Library to display on the sub location view.
  • Enter the Capacity for the sub location. This denotes the maximum seating or available space for the sub location.
  • Check the box to Prevent double booking. This will prohibit calendar users from creating events which occur at the same time, or overlapping times, for the same sub location.
  • Check the box to make this sub location Active. This allows users to select this sub location when adding or searching for events.
  • Click Save Changes.

 

When adding a new location to your site, be aware of your current position within the location list. For example, if you have clicked on the parent Location of Dude Hall and click Add new location, you will be adding a new sub location under Dude Hall. If you have clicked on the sub location of Classroom 101 and then click on Add new location, you will be adding a new sub location level under the sub location of Classroom 101.

 

Modifying and Deleting Locations

To modify an existing Location:

  • From the Location list, click on the Actions drop down next to the Location you would like to edit and select Edit.
  • Make the necessary changes to the location's information.
  • Click Save Changes.

To delete an existing Location:

  • From the Location list, click on the Actions drop down next to the Location you would like to delete and select Delete.

 

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