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Event Setup

The Event Setup page allows you to create Custom Event Fields that will appear in the Additional Event Information section of the Create an Event form. Adding Custom Event Fields allows you to collect additional information from event authors about the event. These custom fields can be set up as a free text field, a yes/no field, a single choice field, or a multiple choice field.

 

To access the Event Setup page to create Custom Event Fields:

  • Click on the gear icon () to access the Site Administration settings page.
  • Click on Event Setup under Calendar Settings.

Adding a Text Field

  • To add a free text field, click on the Add Text Field button.
  • Enter a Name. This will appear as the title of the field in the Additional Event Information section.
  • Select a Text Mode: either SingleLine or MultiLine. This controls the field's height on the event creation form, whether just high enough for a single line of text, or dynamically resizing for multiple, wrapped lines.

  • Enter the Max Length you would like to set for their free text response. The maximum allowed in the system is 255 characters.
  • Select whether or not this field will be Required.
  • When you are ready for this field to show on the event creation form, select Active. If needed, you can create the field before you would like it to show on the event creation form, and come back later to change it to Active.
  • Selecting Internal Only means that while it will show on the event creation form, the field will not show on the event details page from the Calendar view.
  • Advanced Setup:
    • Description - You can enter a description of the field here for internal use.
    • Identity - This is a unique system identifier for displaying this content in your front-end layout. Used when creating custom layouts.
  • Click Submit to save this custom text field.

 

Adding a Checkbox Field

  • To add a checkbox field, click on the Add Checkbox Field button.
  • Enter a Name. This will appear as the title of the field in the Additional Event Information section. The user filling out the form will then have the option to check a single box next to this field. For example, the Name might be "Check here if your event will require custodial services."
  • Select whether or not this field will be Required.
  • When you are ready for this field to show on the event creation form, select Active. If needed, you can create the field before you would like it to show on the event creation form, and come back later to change it to Active.
  • Selecting Internal Only means that while it will show on the event creation form, the field will not show on the event details page from the Calendar view.
  • Advanced Setup:
    • Description - You can enter a description of the field here for internal use.
    • Identity - This is a unique system identifier for displaying this content in your front-end layout. Used when creating custom layouts.
  • Click Submit to save this custom checkbox field.

 

Adding a Single/Multiple Choice Field

  • To add a multiple choice field, click on the Add Multiple Choice Field button.
  • Enter a Name. This will appear as the title of the field in the Additional Event Information section on the event creation form.
  • In the Options section, type the various choices the user will be able to select. Hit the Enter key after each option so it is listed on a new line.
  • Selection Mode gives you the option between Single and Multiple: this determines how many of the above listed Options the user will be able to select. *Note: For a Yes/No question, enter the Yes and No as separately listed Options, and then select a Single Selection Mode.
  • Select whether or not this field will be Required.
  • When you are ready for this field to show on the event creation form, select Active. If needed, you can create the field before you would like it to show on the event creation form, and come back later to change it to Active.
  • Selecting Internal Only means that while it will show on the event creation form, the field will not show on the event details page from the Calendar view.
  • Advanced Setup:
    • Description - You can enter a description of the field here for internal use.
    • Identity - This is a unique system identifier for displaying this content in your front-end layout. Used when creating custom layouts.
  • Click Submit to save this custom single/multiple choice field.

 

Modifying and Deleting Custom Event Fields

To modify a Custom Event Field:

  • From the list of Custom Event Fields, click on the Actions drop down next to the Field you would like to edit and select Edit.
  • Make the necessary changes to the custom event field's information.
  • Click Submit to save your changes.

To delete a Custom Event Field:

  • From the list of Custom Event Fields, click on the Actions drop down next to the Field you would like to delete and select Delete.

 

 

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